Requisition Number: FS103951
Interest Category: Business Operations/Admin/IT
Interest Sub Category: Administration
Job Title : PREPO Administrative Assistant
Employment Category/Status: full-time
Type of Position: Regular Hire
Country: U.S.
State: Louisiana
City: Fort Polk
Minimum Requirements: URS, an AECOM Company has an immediate opening for a PREPO Administrative Assistant at FT POLK, LA.
Associates Degree and at least 5 years of job-related experience or equivalent. Requires operating application software including word- processing, and spreadsheet programs. Position may require the ability to pass and maintain a Security Clearance.
Work Environment, Physical Demands, and Mental Demands:
Typical office environment with no unusual hazards, occasional lifting to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, constant mental alertness, must posses planning/organizing skills, and must be able to work under deadlines.
Other Responsibilities:
Safety - AECOM enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.
Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the AECOM Quality Policy and carry out job activities in compliance with applicable AECOM Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.
Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.
“Must be able to speak, read, write and understand English”
Job Description: Provides broad administrative and secretarial support with minimal supervision to specified Manager(s)/Director(s).
Essential Responsibilities:
1. Manage the office of a member of a specified manager(s)/director(s).
2. Prepare unusual reports including the gathering of information and data, analyzing, organizing, and presentation in a logical, persuasive manner the conclusions of the information.
3. Read, understand and bring to management attention items requiring attention from the variety of data and reports sent to the office for action.
4. Gather data from various sources and synthesize the options for action from that data, for the decision making process.
5. Represent the point of view of the Director(s) or Manager(s), when assigned to substitute for him/her in meetings or public events.
6. In concert with the Director(s) or Manager(s), design and implement the necessary business processes to cause the effective functioning of the office.
7. Prepares, proofreads and distributes correspondence. Composes own correspondence as well as correspondence for signature including the execution and distribution of reports. Also, prepares special or one-time reports, summaries, or replies to inquiries under general direction.
8. Screens, directs, and handles incoming telephone calls and requests. Responds to inquiries exercising significant initiative and judgment based on knowledge of policies and procedures including answering customer inquiries, acting as a liaison.
9. Opens, reviews and processes correspondence and other incoming information.
10. Organizes and maintains departmental files in accordance with applicable procedures.
11. Conducts data entry input and generates reports as required. Also, creates and maintains spreadsheets and other data bases as required.
12. Schedules appointments, arranges meetings, and prepares required materials. May attend meetings and records and report on proceedings.
Perform all other position related duties as assigned or requested.
EOE M/F/Disability/Veteran
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