Requisition/Vacancy No\. 115893BR
**Position Title** Procurement Officer
**Job Category** International Development
**Business Line** Government
**Office Region** Africa
**Office Location** KEN \- Nairobi
**Why Choose AECOM?** AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public\- and private\-sector clients\. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the \#1 engineering design firm by revenue in _Engineering News\-Record_ magazine’s annual industry rankings, and has been recognized by _Fortune_ magazine as a World’s Most Admired Company\. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high\-rise buildings and government\. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects\. A _Fortune 500_ firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion\. More information on AECOM and its services can be found at www\.aecom\.com\.
**About the Business Line** **Government**
AECOM’s Global Support Services \(GSS\) organization resides within AECOM’s Government business line and is comprised of three divisions — International Development, Operations and Mission Support, and Global Programs\. GSS has the international presence, personnel networks and procurement infrastructure to deliver support for any mission, anywhere\. We optimize the reliability, availability and sustainability of equipment, logistics systems and facilities for clients around the world\. GSS supports the U\.S\. Government, non\-U\.S\. Governments and industry clients with worldwide program management, planning, design, operations and maintenance, logistics, aviation services, security, international development, environmental and civil engineering and mission and intelligence support\.
**Job Summary** AECOM is implementing the Somalia Tis\+ Project to promote good governance and community cohesion\. USAID/EA’s Somalia Office anticipates that the need for quick impact stabilization activities will continue given the fragile nature of the nascent government and the existence of an insurgency in parts of South Central Somalia\. At the same time, Somalia, particularly under the New Deal and the new internationally recognized government, is looking to move from crisis and stabilization to medium and longer\-term development\. The objectives of this contract are to: 1\) Increase confidence in governance based on equitable participation in decision making and management of community assets\. 2\) Empower community and government representatives to engage with private sector and development actors in a collaborative process for community growth\. 3\) Increase Somali engagement in creating a more stable future\. 4\) Support inclusive, sustainable development by reducing gender gaps in stabilization and development\.
OBJECTIVE
The Procurement Officer is responsible for overall procurement of goods for in\-kind grants and operations in accordance with USAID requirements and AECOM policies and procedures\. This position will ensure that all procurement management actions follow appropriate procedures and policy guidelines\. Negotiating with suppliers/vendors, ensuring delivery schedules are met and preparing ongoing reports for AECOM management\.
PRIMARY RESPONSIBILITIES
Responsibilities include, but are not limited to the following:
+ Avail the materials, supplies, tools, services and equipment at the right price, right quality, right quantity, right time and right source\.
+ Ensure Suppliers/Agencies/Sub\-contractors selection made to the most qualified and cost effective vendors, procurement process are followed and fully implemented\.
+ Work closely with program/operations team to develop quarterly/annually procurement plans \(based on grant kick\-off meetings, implementation plans and work plans\) to ensure timely & availability of the goods & services for program/operations activities\.
+ Exercise primary responsibility for procurement of services including research surveys for new suppliers/ vendors, goods & services \(quality, prices, availability\), following marketing trends, and produce regular reports\.
+ Track and evaluate vendor/subcontractor performance and improvements related to pricing, contractual terms, and/or scope of services, and prepare vendors/subcontractors performance report based on the above criteria with marks & recommendations for future procurements & award\.
+ Manage & update procurement designed internal control system to ensure safe guarding of USAID and AECOM assets, preventing and detecting fraud/errors, procurement records are accurate/complete and up \-to \-date and well filed & stored, compliance with rules, regulations and restrictions\.
+ Ensure that Request for Proposals \(RFP\), Request for Quotations \(RFQ\) are technically prepared and evaluated and made as per parameters mentioned on the USAID regulations and AECOM procurement manual before invitation to bid is sent out,
+ Prepare all contracts \(for goods and/or service procurements\) to ensure quality standards are met, prior to submitting for review and approval as required by AECOM procedures\.
+ Follow & update TIS\+ management on the meetings with vendors, collect copies of contracted awarded with AECOM requirements, at the end of the contract prepare the report of Sub\-contractor's performance and fill in the close out contract's format\.
+ Supervise process of conducting regular vendor Pre\- qualifications according to AECOM policies & time lines, and provide final update /report\.
+ In coordination with the logistician, initiating the payment procedure by submitting all necessary documents to the Finance Unit\. This includes the Payment Request, Invoice, Waybill, and Purchase Order\. The delivery of materials and the accuracy of the invoice must be verified\.
+ Set up/maintain a system for centralized management of all contracts including but not limited to service contracts, Efficient record keeping and management reporting, products, services availability, reliability, alternatives and market locations area\.
+ Manage the process of grants assets transfer of title according to AECOM policies & procedures, update the Grants Non Expendable assets tracking sheet on monthly basis\.
+ Performance review plan for the subordinates and with agreed goals, these include employee performance improvement, performance development, cross\-training, challenging assignments\.
+ Training for TIS\+ procurement and non\-procurement staff on AECOM procurement manual & USAID related regulations, and get recommendations & feedback\.
+ Other duties, as assigned\.
**Minimum Requirements** The Procurement Officer must have five years’ procurement experience\. Knowledge of US federal agency and/or international donor procurement procedures is highly desired\. S/he must have demonstrated the ability to solve difficult procurement problems and issues\. Oral and written fluency in English and a minimum of a BA/BS are required\.
+ 5 years of previous procurement and management experience in medium to large USAID funded projects\.
+ Comprehensive knowledge of market and purchasing options and challenges in East Africa, as well as local supply chain management\.
+ Previous experience in conflict affected areas with limited infrastructure\.
+ Capacity to develop work plans and budgets, negotiate contracts, take quick and relevant decisions\.
**Preferred Qualifications**
+ Fluent in Somali\.
**What We Offer** AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people\. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide\. It's a place that values the diversity of our areas of practice and our people\. It's what makes AECOM a great place to work and grow\.
AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply\. For further information, please click here to view the EEO Is The Law poster\.
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