Requisition Number: IE102215
Interest Category: Business Operations/Admin/IT
Interest Sub Category: Administration
Job Title : Facilities Administrator
Employment Category/Status: full-time
Type of Position: Regular Hire
Country: U.S.
State: Louisiana
City: Baton Rouge
Minimum Requirements: • High School Diploma or equivalent
• Ability to repetitively lift at least 30 lbs
• Experience with office automation equipment
• Strong organizational and time management skills
• Ability to take direction and work independently
• Team player
• Firm understanding of Microsoft office (specifically excel)
• Qualified applicants who are offered a position must pass a pre-employment substance abuse test
Job Description: This position is a generalist position it will assist various departments within the organization.
The responsibilities of this position include, but are not limited to:
• Fleet Vehicle Coordination
• Responsible for the reservations/coordination of use of 3 fleet trucks, plus boats, 4-wheelers and trailers
• Responsible for ensuring that fleet vehicles are maintained on a regular basis
• Copier Lease Coordination (project and overhead)
• Work with IT (and/or project personnel, if needed) to identify copier needs
• Coordinate with Canon Service Rep to determine/report problems with copier equipment
• Bon Carre Security Coordination
• Work with Bon Carre Security Office to issue security badges to new hires, and issue replacements as needed
• Maintain a log of all active security badges
• Deactivate security badges as needed, in the event of loss or termination
• Perform yearly security badge audit
• Provide URS photo identification to be used in conjunction with security badges
• Janitorial/Maintenance Coordination
• Serve as designated Help Desk coordinator for all facility issues
• Report Maintenance or Janitorial issues to Bon Carre Maintenance Department, ensuring that issues are resolved in a timely manner
• Assist Safety Manager in rectifying potential security and safety violations that occur within the office
• Phone System Administrator
• Maintenance of phone system, including issuing/swapping/changing of extensions as needed – in the case of new hires or moving of offices
• Recording of primary office greetings as needed
• Setup/initialization of voice mail boxes, resetting of passwords as needed
• Order/replace desk phones as needed
• Troubleshoot phone issues
• Office Furniture Coordination
• Coordinate any incidental office moves
• Work with IT to ensure that any computer equipment is relocated
• Swap telephone extensions
• Provide necessary assistance – boxes, furniture moving, cubicle reconfiguration, etc.
• Cell Phone/PDA Administration
• Assist employees with determining need and completing cell phone requests
• Coordinate replacement of faulty equipment
• Review billing and ensure that phone lines are deactivated as needed
• Troubleshooting and placing requests for service issues
• Update & publish Office Maps and Phone Lists weekly
• Keep an active inventory of supplies in the office
• Coordinate with procurement on a biweekly schedule to order and replenish any and all office supplies
With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in more than 150 countries around the world following the acquisition of URS, AECOM is a premier, fully integrated infrastructure and support services firm. AECOM is ranked as the #1 engineering design firm by revenue in Engineering News-Record magazine’s annual industry rankings. The company is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high-rise buildings and government. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering solutions that create, enhance and sustain the world's built, natural and social environments. A Fortune 500 company, AECOM companies, including URS, had revenue of $19.2 billion during the 12 months ended June 30, 2014. More information on AECOM and its services can be found at www.aecom.com.
EOE M/F/Disability/Veteran
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