Requisition/Vacancy No\. 115718BR
**Position Title** Executive Assistant
**Job Category** Administrative Support / Secretarial
**Business Line** Environment
**Office Region** USA \- West
**Office Location** US \- San Francisco, CA \- 300 California Street
**Why Choose AECOM?** AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public\- and private\-sector clients\. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the \#1 engineering design firm by revenue in _Engineering News\-Record_ magazine’s annual industry rankings, and has been recognized by _Fortune_ magazine as a World’s Most Admired Company\. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high\-rise buildings and government\. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects\. A _Fortune 500_ firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion\. More information on AECOM and its services can be found at www\.aecom\.com\.
**About the Business Line** **Environment**
Our team of environment specialists offers clients expertise in air quality, impact analysis and permitting, environmental health and safety management consulting/due diligence, remediation consulting/engineering and construction/site restoration, specialty and emerging technologies, waste services and water and natural resources\.
**Job Summary** The Executive Assistant is responsible for day\-to\-day administrative support of several Executives in the Buildings \+ Places and Environment Business Lines, DCS Americas\. Serves as a representative of the organization or in lieu of the Executive\. This position is based in San Francisco\.
The responsibilities of this position include, but are not limited to:
+ Full administrative support for the assigned Executives, including arranging complex international and domestic travel itineraries
+ General administrative duties including handling phone calls, scheduling meetings, visitors and liaison with internal and external clients
+ Organize small and large group meetings both internally and externally
+ May involve a high volume coordination of activities among various parties, e\.g\. Clients, vendors, IT
+ Complete handling of pre\-meeting material, e\.g\. presentations and reports, in an electronic and paper form
+ Help manage executive email inbox by identifying priority requests and responding to issues that are more administrative or require scheduling
+ Perform research related to executive travel briefings, events planning and other matters at the direction of the Executives
+ Manage special projects and special events
+ Maintain accurate databases electronically to include address books, files and contacts
+ Maintaining the master subscriptions list for periodicals, newsletters, both print and online
+ Troubleshoot immediate IT concerns
+ Perform other related projects and duties as requested
AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public\- and private\-sector clients\. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the \#1 engineering design firm by revenue in Engineering News\-Record magazine’s annual industry rankings, and has been recognized by Fortune magazine as a World’s Most Admired Company\. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high\-rise buildings and government\. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects\. A Fortune 500 firm, AECOM companies, including URS Corporation and Hunt Construction Group, had revenue of approximately $19 billion during the 12 months ended Dec\. 31, 2014\. More information on AECOM and its services can be found at www\.aecom\.com \.
**Minimum Requirements**
+ Must be highly organized and detailed oriented
+ Excellent interpersonal skills and professional demeanor
+ Must be able to prioritize and complete multiple tasks and follow through to achieve deliverables for each assigned Executive
+ Ability to generate cohesive reports and presentation independently
+ Ability to coordinate real time activities and priorities
+ Effective written and oral communication skills
+ High knowledge of MS Office applications including Word, Excel, PowerPoint, Outlook, and Publisher
+ High level of knowledge in Adobe Professional
+ Experience working in a highly demanding and fast\-paced environment
+ Experience in working with highly confidential information
+ Ability to think and act independently and strategically
+ Highest degree of integrity, professionalism, diplomacy, and discretion required
+ Ability to handle multiple tasks efficiently and effectively and meet tight deadlines
+ Must demonstrate good judgment and decision making capabilities
+ Must be a resourceful and independent thinker
+ Must be a self\-starter with excellent prioritization skills
+ Experienced working with all levels in a corporate environment
+ Qualified applicants who are offered a position must pass a pre\-employment substance abuse test
**Preferred Qualifications**
+ Proactive and effective ideas on improving performances, procedures, and protocols
**What We Offer** AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people\. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide\. It's a place that values the diversity of our areas of practice and our people\. It's what makes AECOM a great place to work and grow\.
AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply\. For further information, please click here to view the EEO Is The Law poster\.
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