Requisition/Vacancy No\. 115538BR
**Position Title** End Market Assistant \(Civil Infrastructure\) Bellville
**Job Category** Administrative Support / Secretarial
**Business Line** Infrastructure Services
**Office Region** Africa
**Office Location** ZAF \- Bellville
**Why Choose AECOM?** AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public\- and private\-sector clients\. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the \#1 engineering design firm by revenue in _Engineering News\-Record_ magazine’s annual industry rankings, and has been recognized by _Fortune_ magazine as a World’s Most Admired Company\. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high\-rise buildings and government\. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects\. A _Fortune 500_ firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion\. More information on AECOM and its services can be found at www\.aecom\.com\.
**About the Business Line** **Infrastructure Services**
We are planners, materials scientists, engineers, engagement consultants, asset managers and geotechnical specialists\. Our team works to shape and influence some of our world’s most complex and challenging infrastructure\. We also provide complementary services to other AECOM teams working in the sectors of Mining, Transportation, Manufacturing, Industrial and Water\.
**Job Summary** To ensure the efficient day\-to\-day operation of the office, and support the work of management and other staff\.
**Core Responsibilities**
End Market Admin Assistants perform a wide range of duties including some or all of the following:
**Office administration**
+ Information to Information Centre
+ Update/maintain List of Approved Sub\-Consultants
+ Keep and maintain clear and concise Records for Auditing
+ Client Satisfaction Surveys
+ Maintain IMS Audit Register and coordinate responses to non\-conformance with IMS team
+ Maintain List of Responsible staff for Projects
+ Register of Sub\-Consultants with FP&A
+ Arrange for Collection of Tender Documents
+ Tender Documentation Compilation and liaise with Strategy and Growth to ensure that the latest version of all company documentation used is for tender purposes
+ Petty cash for purchase of tender documents
+ Salesforce Capturing/Maintenance
+ Maintain Tender Bid Register
+ All Travel and accommodation Arrangements
+ Ordering of Flowers / Snack Baskets
+ Updating of BU Staff Register
+ Ensure that the BU CV's are updated every 6 months \(January and July\) and that these are placed on the server and available to Strategy and Growth for use in tenders
+ Relevant information to new starters
+ Monitor and record keeping of leave
+ Workflow Changes in Oracle
+ Ensure that all Timecards are entered timeously before the weekly deadline
+ Maintain and update Information in electronic Library
+ Assist with completion of IT requests Forms
+ Manage information on BU drive on the server \(e\.g\. correct use of sub\-folders, maintain tender folders etc\.\)
+ Paper Filing where applicable
+ Binding/Copying Documents
+ Messenger Delivery/Collection Notes
+ Order Stationary and Check for accuracy of the order when delivered
+ Monitor the usage of stationery
+ Arrange for Courier where applicable
+ Assist with completing and submitting training applications
+ Ensure that vendors for external training and other services are registered with FP&A
+ Follow up on payments to vendors for external training
+ Maintain training register and submit periodically to HR
**Assist with financial management:**
+ Assist with financial reports as required
+ Submit to F&A & Follow\-up on Payment of Invoices
+ Timecard Management
+ Month end duties as required
**Provide Office support**
+ With the Business Unit/PMs, prepare meeting agendas and supporting material for distribution
+ Ensure the timely distribution of material to the attendees
+ Booking of meeting rooms and providing refreshments/catering where applicable
+ Arrange venue and catering for marketing and other BU functions where applicable
+ Support the BU with meeting, travel and other arrangements
+ Draft minutes of BU meetings for review by the BU Leader or any of the PMs as required
+ Create action list for management staff from board meetings
+ Maintain Birthday Calendar of all resources in the BU and update BU Leader daily
**Personal attributes and skills required for the job:**
+ Knowledge, skills and abilities
+ Proficiency in the use of computer programs for:
+ MS Office \(MS Word, Excel, PowerPoint, Outlook etc\.\)
+ Oracle
+ E\-mail \- Outlook
+ Internet
**Proficiency in the use of office equipment:**
+ Computer
+ Voice messaging systems
+ Fax
+ Photo copier
**Minimum Requirements**
+ Matric
+ Post\-secondary education in business, computers, or office management will be an advantageous\.
**Preferred Qualifications** Minimum 3 years experience in a similar role\.
**What We Offer** AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people\. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide\. It's a place that values the diversity of our areas of practice and our people\. It's what makes AECOM a great place to work and grow\. AECOM is an Equal Opportunity Employer\.
↧