Requisition/Vacancy No\. 117172BR
**Position Title** Project Managers Assistant
**Job Category** Administrative Support / Secretarial
**Business Line** Building Engineering
**Office Region** United Kingdom
**Office Location** UK \- Ireland
**Why Choose AECOM?** AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public\- and private\-sector clients\. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the \#1 engineering design firm by revenue in _Engineering News\-Record_ magazine’s annual industry rankings, and has been recognized by _Fortune_ magazine as a World’s Most Admired Company\. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high\-rise buildings and government\. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects\. A _Fortune 500_ firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion\. More information on AECOM and its services can be found at www\.aecom\.com\.
**About the Business Line** **Building Engineering**
We deliver creative solutions for building projects for industry, government, commercial and leisure sectors\. Our building engineering specialists have expertise in structural and building services engineering, fire engineering, acoustics, facades and seismic design\. We embed sustainability principles in every design\.
**Job Summary**
To support the business unit in Operational and financial activities
Our Ireland Building & Places and Engineering team continues to grow the service across Ireland\. It has successfully secured positions with many high profile clients and some of the largest projects and programs currently happening, as a direct result if this growth it is currently seeking a PMA to support the business unit in Operational and financial activities
_Key responsibilities:_
+ **Monthly BU Dashboard** – pull together dashboard around key metrics under People, Clients, Excellence etc\.
+ **Systems understanding / go to person –** Salesforce, ABC, APIC, ePMP
+ **Systems roll out –** embed new systems
+ **One Reviews –** coordinate, chair and report on \- loss making client and project reviews with Project Managers and Project Directors\. Plans in place for recovery
+ **Service quality –** adherence to APIC and ePMP – Project Directors, Project Managers\. Support with Audit preparation and compliance
+ **Finance \-** Timecard training and compliance; attend APIC reviews, record agreed actions and follow up with PMs; provide overflow DPM resource when required; track billing plans on an office\-wide basis, and liaise with the Billing Team as appropriate to drive a reduction in DSO \(Days Sales Outstanding – WIP and debt\); attend debt calls and help drive closure of debt issues; Analysis of non\-fee earning time and expenses and remedial action as appropriate; Co\-ordinate and analyse monthly project WIP and accruals figures supplied by Project Managers and challenge where appropriate
_Secondary Responsibilities / Liaison with Others\*:_
+ **SH&E:** Drive compliance with SH & E requirements; coordinate the Business Unit’s H&S activity; maintain file of project Risk Assessments; maintain CSCS register; PPE Register and update equipment stocks; co\-ordinate training needs and maintain the training register
+ **Pipeline:** Salesforce Management, drive the Business Unit’s Salesforce activity
+ **Performance Management:** liaise with HR to make sure the performance management process runs smoothly including assisting with scheduling reviews; tracking to ensure target timescales are achieved
+ **Annual Leave –** make sure register maintained for business line to help ensure holidays are not back end loaded \(spread them over the year\)
+ **Resource Meetings –** ensure bi\-weekly calls are taking place across the BU to maximise utilisation
**Minimum Requirements**
+ Candidates should have experience in a similar role, ideally within a Consulting environment\.
+ Systems experience on SalesForce and Oracle\.
+ Experience of supporting fee earning consulting, legal or project based teams\.
**Preferred Qualifications**
+ Ideally Degree educated or relevant experience
**What We Offer** AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people\. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide\. It's a place that values the diversity of our areas of practice and our people\. It's what makes AECOM a great place to work and grow\. AECOM is an Equal Opportunity Employer\.
↧