Requisition/Vacancy No\. 116497BR
**Position Title** Project Administrative Assistant \- Construction
**Job Category** Administrative Support / Secretarial
**Business Line** Construction Services
**Office Region** USA \- West
**Office Location** US \- Sacramento, CA \- 2870 Gateway Oaks Drive
**Why Choose AECOM?** AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public\- and private\-sector clients\. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the \#1 engineering design firm by revenue in _Engineering News\-Record_ magazine’s annual industry rankings, and has been recognized by _Fortune_ magazine as a World’s Most Admired Company\. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high\-rise buildings and government\. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects\. A _Fortune 500_ firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion\. More information on AECOM and its services can be found at www\.aecom\.com\.
**About the Business Line** **Construction Services**
Our talented experts are dedicated to managing the complexity inherent in construction projects, catering to each client’s unique needs\. We provide services such as program management, construction management and owner’s representation to our clients around the globe\.
**Job Summary**
The PM/CM division of AECOM is actively seeking an Administrative Assistant\. The Projects will include the construction management of the California Department of Corrections and Rehabilitation \(CDCR\) projects located in Susanville, CA and will involve the renovation and new construction within exiting prisons at the California Conservation Center \(CCC\) and High Desert State Prison \(HDSP\)\. The successful candidate will work with other AECOM and client staff on an active construction site in a site trailer office environment\.
The responsibilities of this position include, but are not limited to, those listed below:
Provides office and clerical support including preparation of correspondence, reports, meeting minutes, and slide presentations, receipt and distribution of incoming and outgoing documents, receptionist duties, and related duties including entering documents into the MIS
Provides administrative assistant and clerical support and manages the office with regards to supplies/purchases to support the project team
Works with AECOM vendors to support the office
Receives and files all incoming and outgoing documentation
Prepares and maintain files in accordance with CDCR procedures
Responsible for maintaining the final project archive documents per CDCR record requirements
Coordinates and manages the archive files for CDCR
Prepares Monthly Reports and uploading onto FRAME
Collects daily reports and maintains the Daily Report Log
Process incoming and outgoing RFCs, RFIs, Submittals, Pay Requests, Safety Concerns, Non\-Compliance Notices, Field Trouble Reports and other construction management related documentation at the site
Assists in the processing of pay applications for accuracy before forwarding to CDCR for approval
Reviews CM invoices prior to submittal for accuracy
Assists in special reports as requested by the SRCM
Assists in preparing weekly contingency reports and uploading in to FRAME
Prepare meeting minutes and other correspondence for the Project team
Assist the Construction Project Management team at the site, which is expected to consist of the Sr\. Construction Manager, Construction Manager, the State’s Project Director and State’s inspectors
**Minimum Requirements** • High school diploma or equivalent
• Minimum five years of Construction Management administrative service experience
• Minimum five years of experience in document control systems and management
• Proficient in MS Office Suite Professional, including Excel, Word, Access and PowerPoint
• Experience with project management software systems, such as Prolog, Proliance, Expedition, Constructware, etc\. is required as candidate may be responsible to operate these types of PM systems
• Must be detail\-oriented, thorough, well organized and effectively manage time
• Ability to multi\-task in a high\-energy environment and be able to prioritize multiple tasks
• Must be flexible and able to work in a very fast paced work environment and at times under the pressure of meeting critical deadlines
• Excellent verbal and written communication skills
• Must have a valid driver's license
**Preferred Qualifications** A background in construction or engineering related work activities
**What We Offer** AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people\. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide\. It's a place that values the diversity of our areas of practice and our people\. It's what makes AECOM a great place to work and grow\.
AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply\. For further information, please click here to view the EEO Is The Law poster\.
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