Requisition Number: FS103915
Interest Category: Business Operations/Admin/IT
Interest Sub Category: Administration
Job Title : Administrative Assistant
Employment Category/Status: full-time
Type of Position: Regular Hire
Country: U.S.
State: New Mexico
City: Carlsbad
Minimum Requirements: Minimum Requirements:
• High school diploma and 3 years of experience or equivalent
• Experience with use of computer applications (Microsoft Office Suite).
• Working knowledge of Microsoft Office applications with emphasis on Word with Excel and PowerPoint to assemble work products.
• Must have good organizational and communication skills and able to interact professionally with a wide variety of customers and customer demands.
• Due to the nature of the work, candidates must be US Citizens.
Preferred Requirements:
• Experience maintaining ledger for credit card purchases
• Able to maintain / update detailed filing system, grammatically editing documents, order routine office supplies, and coordinate with Tech Support for fax, computer, phone, and printer repairs
• Coordinate travel arrangements and complete expense reports
• Enjoy working with people
• Current WIPP experience
Additional Information:
• Qualified applicants who are offered a position must pass a pre-employment substance abuse test.
• Relocation benefits are not available for this position.
Job Description: AECOM is seeking an Administrative Assistant to be based at our Waste Isolation Pilot Plant (WIPP) in Carlsbad, NM.
We believe that success is ultimately determined by what you help your customers achieve. A company should be measured by what it accomplishes, not by what it promises. Creating an environment that encourages talented individuals to collaborate and solve complex problems attracts the best people. The more you can explore the diversity and potential of your people, capabilities and geographies, the more solutions you’re equipped to provide. We believe that every opportunity comes with a collective responsibility to perform. Being profitable should be a result of doing what you do safely, ethically and better than anyone else. And we believe that the potential for growth is limitless. It’s why we come to work. We are URS Energy & Construction.
Global Management & Operations Services—Managing high-risk, technically complex programs and facilities for government clients is an area of expertise. We are the market leader in nuclear and high-hazard environmental management for the U.S. Department of Energy and are expanding that expertise to similar markets in Europe. We are also the only company in the United States to stabilize high-level radioactive waste.
Position Description:
Executive Secretaries provide secretarial and clerical support by relieving managers of basic administrative and office duties. Assignments may involve work of a confidential nature and require a basic knowledge of the policies, practices and procedures of the company, group and/or department.
The successful candidate will support staff which includes preparing correspondence, maintaining records, assisting with day-to-day office activities including procurement, travel planning and coordination.
Essential Responsibilities:
1. Assembles and analyzes information, prepares reports, agendas and memoranda.
2. Prepares answers to routine mail and inquiries.
3. Receives incoming telephone calls and handles inquiries, takes messages, and transfers calls to appropriate party.
4. Maintains files, keeps records, prepares schedules, makes travel arrangements, compiles reports, and processes documents of a routine nature.
5. Prepares and processes expense reports.
6. Prepares and proofreads correspondence, reports, and other material.
7. May take dictation and transcribe notes.
8. May plan layout of reports and statistical tables.
9. Typically uses common word processing and spreadsheet software packages. May use database, graphics, and desktop publishing office machines.
10. May perform special projects that pertain to departmental goals as directed by supervisor.
11. Under limited supervision, provides routine administrative support for a department or administrative unit.
12. Researches and obtains information for routine reports and special assignments.
13. Compiles and analyzes data, and prepares reports for action by superior.
14. Investigates assigned problems using established company or department policies and practices to determine method of research, data and information requirements and analysis techniques.
15. Work generally requires a broad working knowledge of departmental and company policies, programs, and product lines.
16. May provide guidance and work leadership to lower level clerical or secretarial staff.
17. Performs all other position related duties as assigned or requested.
Perform all other position related duties as assigned or requested.
FSGMOS
EOE M/F/Disability/Veteran
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