Requisition/Vacancy No\. 115757BR
**Position Title** HR Administrator
**Job Category** Human Resources
**Business Line** Support/Cross Services
**Office Region** Australia
**Office Location** AU \- Melbourne
**Why Choose AECOM?** AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public\- and private\-sector clients\. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the \#1 engineering design firm by revenue in _Engineering News\-Record_ magazine’s annual industry rankings, and has been recognized by _Fortune_ magazine as a World’s Most Admired Company\. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high\-rise buildings and government\. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects\. A _Fortune 500_ firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion\. More information on AECOM and its services can be found at www\.aecom\.com\.
**About the Business Line** **AECOM Shared Services**
We support our employees globally by coordinating and managing the day\-to\-day operations of General Accounting, Human Resources, Administration, Marketing and Information Technology\. We pride ourselves on ensuring we deliver the best customer service possible to our people while building trust and relationships with all of our constituents\.
**Job Summary** Our Human Resources \(HR\) Shared Services team, People Services, provides a centralised HR administration service to a variety of HR activities, focusing on core people processes related to attraction, development and retention of employees\.
As part of the HR Shared Services team you will deliver a range of HR Administration tasks including offer letter and contract preparation, people system updates and reporting and support the regional HR teams, in delivering a high quality service to managers and employees, with a particular focus on being the dedicated HR Administrator servicing our team based in New Zealand\.
**Minimum Requirements**
+ Assist the Talent Acquisition process by producing letters and contracts for successful candidates
+ Ensure all new starter documentation are provided and returned as per SOX requirements
+ Ensure ongoing adherence to SOX compliance requirements across the HR function
+ Efficiently track staff movements and condition changes ensuring accuracy in people systems
+ Assist with administration of annual remuneration review process
+ Process employee terminations as per required process in a timely and accurate manner
+ Support payroll process by accurate preparation of documentation and liaise with payroll team members to ensure accuracy and timeliness of employee remuneration
+ Investigate and respond to HR, payroll, and staff issues quickly and sensitively, and recommend effective solutions or escalate to appropriate level as required
+ Administer AECOM people systems as required in relation to employment referrals, probation/trial periods, visa initiation, permanent residency applications, performance management, and the AECOM learning centre
+ Prepare and distribute regional reporting for turnover, and diversity and inclusion
+ Ensure maintenance of electronic files, and ensure data integrity of all information entered into AECOM people systems, and minimise and correct mismatches between Oracle and Empower\.
+ Answer employment check queries as required
+ Advise Project Finance and interstate HR teams of salaries for auditing purposes
**Preferred Qualifications**
+ Minimum 12 months experience in a HR Shared Services or HR Administration function
+ Exposure to computerised HR and/or payroll information systems\. Knowledge and experience of using Oracle desirable
+ Sound computer/database skills, MS Office suite experience with a high degree of proficiency in Excel and Word
+ Strong preference for candidates with exposure to both SOX HR compliance environment and visa and permanent residency maintenance and co\-ordination with regulatory authorities
+ Demonstrated strong analytical and data manipulation skills
+ Client focus and the ability to maintain confidentiality
+ Proven organisation skills to manage a busy workload
+ High levels of accuracy and attention to detail
+ Collaborative team player
+ Proactive, positive, and professional attitude
**What We Offer** AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people\. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide\. It's a place that values the diversity of our areas of practice and our people\. It's what makes AECOM a great place to work and grow\. AECOM is an Equal Opportunity Employer\.
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