Requisition/Vacancy No\. 115831BR
**Position Title** Procurement & Logistics Specialist \(Kismayo, Somalia\)
**Job Category** International Development
**Business Line** Government
**Office Region** Africa
**Office Location** SOM \- Somalia
**Why Choose AECOM?** AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public\- and private\-sector clients\. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the \#1 engineering design firm by revenue in _Engineering News\-Record_ magazine’s annual industry rankings, and has been recognized by _Fortune_ magazine as a World’s Most Admired Company\. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high\-rise buildings and government\. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects\. A _Fortune 500_ firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion\. More information on AECOM and its services can be found at www\.aecom\.com\.
**About the Business Line** **Government**
AECOM’s Global Support Services \(GSS\) organization resides within AECOM’s Government business line and is comprised of three divisions — International Development, Operations and Mission Support, and Global Programs\. GSS has the international presence, personnel networks and procurement infrastructure to deliver support for any mission, anywhere\. We optimize the reliability, availability and sustainability of equipment, logistics systems and facilities for clients around the world\. GSS supports the U\.S\. Government, non\-U\.S\. Governments and industry clients with worldwide program management, planning, design, operations and maintenance, logistics, aviation services, security, international development, environmental and civil engineering and mission and intelligence support\.
**Job Summary** AECOM is implementing the Somalia Tis\+ Project to promote good governance and community cohesion\. USAID/EA’s Somalia Office anticipates that the need for quick impact stabilization activities will continue given the fragile nature of the nascent government and the existence of an insurgency in parts of South Central Somalia\. At the same time, Somalia, particularly under the New Deal and the new internationally recognized government, is looking to move from crisis and stabilization to medium and longer\-term development\. The objectives of this contract are to: 1\) Increase confidence in governance based on equitable participation in decision making and management of community assets\. 2\) Empower community and government representatives to engage with private sector and development actors in a collaborative process for community growth\. 3\) Increase Somali engagement in creating a more stable future\. 4\) Support inclusive, sustainable development by reducing gender gaps in stabilization and development\.
OBJECTIVE
The Procurement & Logistics Specialist will assist with the overall administration of assets and management of logistics for the project as well as with the procurement of various assets and goods\. The Procurement & Logistics Specialist will ensure a wide range of administrative and logistical support functions including; property management, vehicles pool management, travel management, employee/welfare scheme and maintenance management\. In addition to having direct responsibility for providing the daily support to the procurement manager and operations team, duties will also include planning for the monthly reporting requirements of AECOM\.
PRIMARY RESPONSIBILITIES
Responsibilities include, but are not limited to the following:
+ Follow up on monthly office and storages leases and keep up to date records for landlord’s full information, building addresses, monthly rent rate, end date and update\.
+ Maintain accurate tracking sheet for premises leases, utilities and payments and obtain certain support documents for payment processing, and check for renewal extensions before minimum two weeks\.
+ Oversee appropriate use, care and maintenance of all AECOM office spaces, facilities arrangement and address maintenance/changes actions plan\.
+ Coordinate materials, components, tools, equipment’s, dispatches and mails flow and other items and keep log sheet, and organize shipment and transportation for the beneficiaries or sub\-offices
+ Consolidate on fuel consumption records versus distance and insurance maintenance work for all vehicles \(including field offices\) and submit weekly, biweekly and monthly reports\.
+ Maintain and coordinate maximum integration with other departments and field offices to achieve stated goals\.
+ Oversee office security arrangements, including management of access by visitors, training of security staff, and scheduling, and ensure regular and reliable contact with appropriate security institutions on the security updates in the regions weekly and monthly summary\.
+ Check and verify, administration documents for all operations staff \(timesheets, travel authorizations, leave requests, etc\.\);
+ Prepare inventory report, including monthly asset management sheet updates, annual inventory review, marking and tracking of organizational assets;
+ Prepare weekly travel plans with coordination with others departments and field offices, and arrange certain related actions
+ Coordinate flight, land transportation and hotel bookings for AECOM staff and visitors, partners and grantees, pickup/drop and any other related travel requirements\.
+ Train and develop subordinates skills through sharing job knowledge and information to help with on ongoing, long\-term improvement of employees' skills, enabling them to fulfill their potential within their organization\.
+ Performance review plan for the subordinates and with agreed goals, these include employee performance improvement, performance development, training, cross\-training, challenging assignments\.
+ Maintain operation department filling system with proper archiving titles
+ Check and verify small purchases, as requested by the staff, within a petty cash limit;
+ Other duties as assigned
**Minimum Requirements** The Procurement & Logistics Specialist must be an individual with sound judgment, good communication and team working skills, strong procurement and financial management skills, and good experience with USAID rules and regulation including compliance issues\. In addition, the individual must meet the following minimum qualifications:
+ A university degree related to Business Administration, Marketing or related discipline
+ 2\-3 years of experience in large scale supply chain management and/ or international business
+ Oral and written fluency in English
+ Strong organizational skills; ability to interact effectively with international and national personnel
+ High level computer skills on MS Office applications \(Excel, word, NAS\)
+ A demonstrated ability to multi\-task and process information into action as to not delay program activities
+ A clear understanding of procurement ethics and USAID compliance is essential
+ Conscientious with an excellent sense of judgment
+ Willingness and ability to work effectively with a wide variety of people decisions\.
**Preferred Qualifications**
+ Fluent Somali speaker\.
**What We Offer** AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people\. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide\. It's a place that values the diversity of our areas of practice and our people\. It's what makes AECOM a great place to work and grow\.
AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply\. For further information, please click here to view the EEO Is The Law poster\.
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