Requisition/Vacancy No\. 115296BR
**Position Title** Sr Executive Assistant
**Job Category** Administrative Support / Secretarial
**Business Line** Program, Cost, Consultancy
**Office Region** USA \- West
**Office Location** US \- Los Angeles, CA \- 515 S Flower
**Why Choose AECOM?** AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public\- and private\-sector clients\. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the \#1 engineering design firm by revenue in _Engineering News\-Record_ magazine’s annual industry rankings, and has been recognized by _Fortune_ magazine as a World’s Most Admired Company\. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high\-rise buildings and government\. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects\. A _Fortune 500_ firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion\. More information on AECOM and its services can be found at www\.aecom\.com\.
**About the Business Line** **Program, Cost, Consultancy**
We provide cost and project management services, and specialist consultancy services, to public\- and private\-sector clients around the world, with a strong presence in Africa, Australia and New Zealand, Europe, the Middle East and the United States\.
**Job Summary** We are seeking an energetic, personable, incredibly organized professional with extensive administrative experience\.
This position will assume a wide range of responsibilities including providing support to the Program Director, Deputy Director and functional team leads as needed\. This is a challenging and multi\-faceted position working in a project management environment with the primary focus being on preparing presentations and managing calendars\.
The highly\-motivated candidate will be responsible for both general administrative tasks as well as operational and project management activities\. Requires someone who is also detail\-oriented, has a strong work ethic, is well organized, and has advanced computer skills, PowerPoint, Excel, Word and the ability to multitask\. The highly\-motivated candidate will be responsible for project management activities, as well as general administrative tasks, such as:
+ Coordinate and schedule meetings with PMO Team, District Staff, Clients, Partners, etc\.
+ Coordinate and schedule Meetings for Program Director
+ Assist with On Board and Off Board process for the Program
+ Schedule and coordinate conference rooms for PMO team
+ Manage PTO requests
+ Assist with staff team building activities \(Employee of the Month, Team Birthdays, Team Events, etc\.\)
+ Update program templates and Correspondence Manual as needed
+ Assist with PMO Training Program
+ Handling highly confidential correspondence
+ Preparing presentations, graphs, charts and executive level written correspondencesystems transactions \(Timesheets, expenditures, procurement, etc\)\.
+ Able to proof executive correspondence, edit and improve other correspondence\.
+ Handle a high volume of phone calls and emails expertly and confidentially\.
+ Able to navigate through political situations and handle such with diplomacy and tact\.
**Minimum Requirements**
+ Excellent communication skills both verbal and written\.
+ Fortune 500 company experience
+ A minimum of 5 years in an administrative / executive assistant managerial capacity\.
+ Multi task
+ Must have strong MS Office Suite Experience , to include intermediate to advanced skills in PowerPoint, Excel andVisio\.
+ Able to create presentations, charts, graphs, and materials suitable for executives review\.
**Preferred Qualifications**
+ Bachelor’s Degree or certificate in Human Resources or at least 5 years of relevant work experience
+ Knowledge of Oracle reporting systems
+ Previous AECOM experience highly desirable in administrative support of Public Programs\.
**What We Offer** AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people\. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide\. It's a place that values the diversity of our areas of practice and our people\. It's what makes AECOM a great place to work and grow\.
AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply\. For further information, please click here to view the EEO Is The Law poster\.
↧