Requisition/Vacancy No\. 117109BR
**Position Title** Senior Administrative Assistant
**Job Category** Administrative Support / Secretarial
**Business Line** Environment
**Office Region** USA \- West
**Office Location** US \- Sacramento, CA \- 2020 L St
**Why Choose AECOM?** AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public\- and private\-sector clients\. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the \#1 engineering design firm by revenue in _Engineering News\-Record_ magazine’s annual industry rankings, and has been recognized by _Fortune_ magazine as a World’s Most Admired Company\. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high\-rise buildings and government\. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects\. A _Fortune 500_ firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion\. More information on AECOM and its services can be found at www\.aecom\.com\.
**About the Business Line** **Environment**
Our team of environment specialists offers clients expertise in air quality, impact analysis and permitting, environmental health and safety management consulting/due diligence, remediation consulting/engineering and construction/site restoration, specialty and emerging technologies, waste services and water and natural resources\.
**Job Summary**
AECOM is actively seeking a creative, highly talented Senior Administrative Assistant for immediate employment for the Sacramento, CA office\. AECOM is proud to provide our employees with exciting, challenging projects\.
The responsibilities of this position include, but are not limited to, those listed below:
+ Quality control of reports of all types\. Ensure accuracy to detail with missing/inaccurate information
+ Candidate will be responsible for document producing, formatting, editing and proofreading
+ Provides administrative support to office leadership
+ Responsible for project correspondence, meeting calendar, telephone screening, and returning some calls
+ Coordinates and develops both project and operation reports for distribution
+ Enters data in various software programs including MS Office Suite
+ Maintains accurate working files \(electronic and hard copy\) as per AECOM and project requirements
+ Responsible for ordering and maintaining the inventory of supplies
+ Attendance at staff meetings, generation and distribution of meeting minutes
+ Orders equipment
+ Arranging complex international and domestic travel itineraries
+ Scheduling meetings, visitors, and liaison with internal and external clients
+ Maintains the master subscriptions list for periodicals, newsletters, both print and online
+ Manages call lists based on e\-mails and voice mails
+ Manage executive inbox by identifying priority requests and responding to issues that are more administrative and require scheduling
+ Performs research related to executive travel briefings, events planning, and other matters
+ Manage special projects and special events
+ Organize small and large group meetings both internally and externally, coordinating activities among various parties, e\.g\. Clients, vendors, IT\. Handling pre\-meeting material, e\.g\. presentations and reports
+ Maintain accurate databases electronically to include address books, files and contacts
**Minimum Requirements**
+ High School Diploma or equivalent
+ 6\+ years related experience working in a professional, fast\-paced office environment with confidential information
+ Must be dependable, highly organized, detailed oriented and attentive to quality control
+ Excellent interpersonal skills and professional demeanor
+ Must be to prioritize, complete multiple tasks, work well under pressure and follow through to achieve deliverables for each assigned Executive
+ Ability to generate cohesive reports and presentation independently
+ Ability to coordinate real time activities and priorities
+ Effective written and oral communication skills
+ Experience in working with highly confidential information
+ Ability to think and act independently and strategically
+ Must possess highest degree of integrity, professionalism, diplomacy, and discretion required
+ Ability to handle multiple tasks efficiently and effectively and meet tight deadlines
+ Must demonstrate good judgment and decision making capabilities
+ Must be a resourceful and independent thinker
+ Knowledge of financials and operations
+ Proactive in producing effective ideas on improving performances, procedures and protocols
+ Must be a self\-starter with excellent prioritization skills
+ Experienced working with all levels in a corporate environment
+ Excellent word processing, formatting skills and extensive knowledge of Microsoft Office, Excel, Power Point, Publisher and Outlook
+ High Level of knowledge in Adobe Professional
+ Ability to create and maintain tracking mechanisms for multiple purposes
+ Effective abilities in copying, faxing and scanning of documents
+ Ability to adapt to ever\-changing policies and priorities under pressure
+ Ability to multi\-task is a must
**Preferred Qualifications**
+ Associate's Degree preferred
+ Experience dealing with contracts helpful
+ Experience with Salesforce software desired
+ Ability to think not only on focused practice, but on other business lines and areas – “see the big picture”
+ Ability to perform outreach activities in terms of giving the practice the profile exposure in the market, both locally and within AECOM
**What We Offer** AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people\. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide\. It's a place that values the diversity of our areas of practice and our people\. It's what makes AECOM a great place to work and grow\.
AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply\. For further information, please click here to view the EEO Is The Law poster\.
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