Requisition/Vacancy No\. 117057BR
**Position Title** Document Controller, Dubai
**Job Category** Administrative Support / Secretarial
**Business Line** Support/Cross Services
**Office Region** Middle East
**Office Location** AE \- Dubai
**Why Choose AECOM?** AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public\- and private\-sector clients\. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the \#1 engineering design firm by revenue in _Engineering News\-Record_ magazine’s annual industry rankings, and has been recognized by _Fortune_ magazine as a World’s Most Admired Company\. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high\-rise buildings and government\. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects\. A _Fortune 500_ firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion\. More information on AECOM and its services can be found at www\.aecom\.com\.
**About the Business Line** **AECOM Shared Services**
We support our employees globally by coordinating and managing the day\-to\-day operations of General Accounting, Human Resources, Administration, Marketing and Information Technology\. We pride ourselves on ensuring we deliver the best customer service possible to our people while building trust and relationships with all of our constituents\.
**Job Summary**
AECOM is currently seeking an experienced Document Controller to be based in Dubai\.The Document Controller coordinates the flow of technical documents \(requisitions, data books, drawings, specifications, calculations\) between projects and proposal operations, engineering disciplines, and other related support groups internally and externally\. Also assist in the office well being and compliance with AECOM standards\.
**Job Responsibility:**
+ Establishing and maintaining a library of reference documents\. Be aware of the various record keeping and reporting procedures of the company’s quality standards\.
+ Correlating information relating to projects and proposal records\.
+ Type, copy, distribute and file the project correspondence and meeting minutes\.
+ Assist in the preparation of the minutes of meetings with the project managers and directors\.
+ Assists in preparing a “mock up” for operations manuals \(e\.g\., develops the index, binders, dividers, etc\., and ensures timely printing and assembly\) and/or job data books \(pulls drawings and documents, develops index, cover sheet, dividers, etc\., ensures timely reproduction and assembly\)\.
+ Arranges document cataloguing, packing, and long\-term storage or disposal of appropriate engineering documents at time of project closeout\.
+ Prepares transmittals for engineering documents and requisitions\.
+ Establishes and maintains files and computerized indexes for active engineering documents\. Generates electronic/hardcopy reports as needed by the project managers or directors\.
+ Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements\.
+ Office administration duties, office furniture, office well being\. maintenance requests, and materials orders, etc
+ Maintain a list of office furniture and equipment together with a list of site offices work station equipment, and monitor them\.
+ Assist the office secretary in her duties to achieve office requirements and office demands, including coverage\.
+ Ensure a cohesive team work with the secretary and projects administrators and managers\. Maintain excellent serviceability to the entire Environmental department team\.
+ Assist in arranging for social activities when requested by the Manager Environmental Engineering
**Minimum Requirements** Candidates should have either a Diploma or Bachelors Degree\.
**Preferred Qualifications**
+ 3\-5 years of document control experience in an engineering and construction project is a must\.
+ Microsoft Office Suite of software is required\. ACONEX experience is a must\.
+ Experience with large\-scale Document Control Software is required, Prolog and/or Documentum highly desirable\.
+ Demonstrated experience with routine Document Control hardware and software, such as scanners, optical character recognition\.
+ Demonstrated proficiency with large\-scale Document Control management software \(ACONEX\)\.
+ Must be a self\-starter attitude with proactive, results\-oriented focus; and willing and
+ capable to assume additional responsibilities\.
+ Demonstrated proficiency with Microsoft Office suite of software products, e\.g\. Excel, Word, etc\.
+ Proven accuracy, reliability and completeness in job accomplishment\.
+ Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions\.
+ Effective oral and written communication skills\.
+ Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail\-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer\-service attitude\.
+ Must inculcate a “can\-do” spirit to produce consistently accurate results at a fast pace\.
**What We Offer** AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people\. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide\. It's a place that values the diversity of our areas of practice and our people\. It's what makes AECOM a great place to work and grow\. AECOM is an Equal Opportunity Employer\.
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