Requisition/Vacancy No\. 116642BR
**Position Title** Project Office Assistant
**Job Category** Construction Management
**Business Line** Construction Services
**Office Region** CanadaEast
**Office Location** CA \- Toronto, Ontario
**Why Choose AECOM?** AECOM is a premier, fully integrated professional and technical services firm positioned to design, build, finance and operate infrastructure assets around the world for public\- and private\-sector clients\. With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in over 150 countries around the world, AECOM is ranked as the \#1 engineering design firm by revenue in _Engineering News\-Record_ magazine’s annual industry rankings, and has been recognized by _Fortune_ magazine as a World’s Most Admired Company\. The firm is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high\-rise buildings and government\. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering customized and creative solutions that meet the needs of clients’ projects\. A _Fortune 500_ firm, AECOM companies, including URS Corporation and Hunt Construction Group, have annual revenue of approximately $19 billion\. More information on AECOM and its services can be found at www\.aecom\.com\.
**About the Business Line** **Construction Services**
Our talented experts are dedicated to managing the complexity inherent in construction projects, catering to each client’s unique needs\. We provide services such as program management, construction management and owner’s representation to our clients around the globe\.
**Job Summary** The Construction AdministrationDivision of AECOM is actively seeking a creative, highly talented Project Office Assistant for immediate employment\.
Responsibilities for this position include but are not limited to:
+ Receiving, recording and profiling all incoming and outgoing correspondence and faxes using the Project Document Control database
+ Tracking Contractor submittals received from or returned to the Contractor and/or Consultant using the Project Document Control database
+ Preparing confidential and general correspondence for the \(Assistant\) Construction Site Manager and other construction staff
+ Coordinating the preparation and distribution of monthly progress reports
+ Preparing and distributing meeting minutes, Purchase Order Amendments, Contract Change Initiations and other technical correspondence
+ Coordinating and arranging meetings with Project staff and external agencies and ensuring all background information is provided to the \(Assistant\) Construction Site Manager
+ Processing of general and confidential correspondence, and various bi\-weekly and monthly reports as required
+ by the site office staff
+ Ensuring accuracy in spelling, grammar and content
+ Copying all correspondence and reports
+ Ensuring that attachments are correct
+ Distributing copies by electronic mail, fax, internal/external mail or courier
+ Logging and profiling all incoming and outgoing correspondence, reports, drawings and faxes
+ Logging all incoming submissions
+ Maintaining the SharePoint Submittal database updated on a daily basis showing items to be submitted and items submitted by General Contractor
+ Processing progress photo descriptions in a timely manner
+ Answering telephones and direct calls to appropriate field staff, and page when necessary
+ Collecting field staff overtime requests and forward to the appropriate personnel
+ Updating contract drawing stick files, contract drawings and specification books
+ Ordering stationery as required
+ Maintaining an up\-to\-date filing system of all of the above
**Minimum Requirements**
+ Minimum 5 years of related experience
+ Experience in an office administration environment and familiarity with general office administration procedures
+ Excellent written and oral English language communication skills
+ Ability to multi\-task and manage competing priorities
+ Excellent computer skills including typical Microsoft Office applications \(Word, Excel, etc\.\)
+ Must be a self\-motivated team player
**Preferred Qualifications**
+ Experience with Primavera CM12 software an asset
+ Experience with administration of construction contracts an asset
**What We Offer** AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people\. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide\. It's a place that values the diversity of our areas of practice and our people\. It's what makes AECOM a great place to work and grow\. AECOM is an Equal Opportunity Employer\.
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