Requisition Number: FS104291
Interest Category: Business Operations/Admin/IT
Interest Sub Category: Administration
Job Title : Administrative Assistant - EDT
Employment Category/Status: full-time
Type of Position: Regular Hire
Country: U.S.
State: Kentucky
City: Richmond
Minimum Requirements: Basic Qualifications:
• High School diploma or demonstrated equivalent 2 years administrative experience.
Minimum Qualifications:
• Must be a US or naturalized citizen able to obtain and maintain BGCAPP site access
• Must be computer literate in common software applications and able to operate general office equipment
• Must have thorough and extensive knowledge of office practices and procedures
• Proficiency in preparation of slide presentations using PowerPoint or comparable software applications
• Ability to maintain highly confidential nature of EDT Management
• Must be able to have above average communication skills, ability to work effectively with both employees and managers
• Ability to convey a positive and professional image
• Ability to multi-task and prioritize work to meet deadlines
• Must be detail oriented and possess strong organizational skills with ability to coordinate and prioritize projects, adapting to change as they occur
• Must be able to solve complex problems and understand the impact of decisions upon the operation of the facility
Desired Qualifications
• Bachelor’s Degree in a business or related field
• Experience in providing administrative support for executive-level management
• High proficiency in the full MS Office suite
• Demonstrated ability to learn new software packages
Job Description: POSITION DESCRIPTION
Typical Responsibilities Include:
• Perform all work safely and with the utmost concern for the safety of self and other employees.
• Perform all work in compliance with environmental permits and regulations.
• May be required to work overtime or varying hours to include shift work.
• Be at work when scheduled and maintain a good attendance record.
• Work in close proximity to and or in a chemical demilitarization facility.
• Responsible for providing complex administrative support to Support Services Management.
• Work independently on projects requiring research and preparation of briefing charts and presentation materials.
• Read publications, regulations, and directives and take action or refer those that are important to EDT Management and staff as appropriate.
• Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc. under general direction.
• Screen telephone calls, visitors, and incoming correspondence; personally respond to requests for information concerning office procedures; determine which request should be handled by the supervisor, appropriate staff member or other offices, and prepare routine not-technical correspondence.
• Schedule tentative appointments without prior clearance. Make arrangements for conferences and meetings and assemble established background materials as directed. May attend meetings record and report on the proceedings.
• Review outgoing materials and correspondence for internal consistency and conformance with Support Services procedures; assure that proper clearances have been obtained when needed
• Collect information from the files or staff for routine inquires on office programs or periodic reports, and refer non-routine requests to the responsible individual(s).
• Secure and safeguard surety material.
• Perform and maintain the munitions accountability record.
• Maintain and update spreadsheets to produce certificate of destruction, record munitions, reject data and provide various munitions data reports.
• Perform other collateral duties as assigned for the operations of the EDT and BGCAPP Main Plant Projects.
FSGSG
EOE M/F/Disability/Veteran
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