Requisition/Vacancy No\. 116565BR
**Position Title** Office Manager
**Job Category** Construction Management
**Business Line** Construction Services
**Office Region** USA \- Northeast
**Office Location** US \- New York, NY \- 100 Park Ave
**Why Choose AECOM?** With nearly 100,000 employees — including architects, engineers, designers, planners, scientists and management and construction services professionals — serving clients in more than 150 countries around the world following the acquisition of URS, AECOM is a premier, fully integrated infrastructure and support services firm\. AECOM is ranked as the \#1 engineering design firm by revenue in _Engineering News\-Record_ magazine’s annual industry rankings\. The company is a leader in all of the key markets that it serves, including transportation, facilities, environmental, energy, oil and gas, water, high\-rise buildings and government\. AECOM provides a blend of global reach, local knowledge, innovation and technical excellence in delivering solutions that create, enhance and sustain the world's built, natural and social environments\. A _Fortune 500_ company, AECOM companies, including URS, had revenue of $19\.2 billion during the 12 months ended June 30, 2014\. More information on AECOM and its services can be found at www\.aecom\.com\.
**About the Business Line** **Construction Services**
Our talented experts are dedicated to managing the complexity inherent in construction projects, catering to each client’s unique needs\. We provide services such as program management, construction management and owner’s representation to our clients around the globe\.
**Job Summary** Under own initiative with some supervision, provides complete range of office and administrative project support\.
99. Processes monthly project reports, documents, detailed files\.
99. Arranges and coordinates internal meetings with clients, vendors and executives\. Maintains supplies as needed\.
99. Prepares and calculates expense reports\. Includes back\-up receipts and approval signature and assures they meet Accounting department deadline\. Follows up on bill payments\. Seeks to resolve billing issues\.
99. Coordinate hiring process with executives and interact with corporate HR to maintain applicant logs, new hire paperwork and orientations\.
99. Able to set up a new office for a mega construction project with high visibility\. Order equipment, technology, plan space, obtain proper insurances for construction, and set up the office, so that it can operate in a shared environment with the client and other partners\.
99. Gather and process timecards\. Maintain attendance calendars and keep executives informed of absences in the office\. Maintain staffing schedules for projects\.
Assist with preparation of construction estimates, cost engineering studies, schedules, budgets, RFI submittals and change orders\.
**Minimum Requirements**
99. Intermediate to advanced skills in Microsoft Office \(Excel, Word, Powerpoint, Access
99. Ability to prioritize a diversified workload\. Good judgment, tact and initiative to make independent decisions when necessary\.
99. At least 5 \- 8 years of prior or current experience with a construction\-related company \(Construction Management, General Contractor, engineering or architectural firm\)
**Preferred Qualifications** Prior knowledge and hands on experience with Oracle, Sales Force, or other specific systems and processes highly preferred\.\.
**What We Offer** AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people\. It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide\. It's a place that values the diversity of our areas of practice and our people\. It's what makes AECOM a great place to work and grow\.
AECOM is an equal opportunity employer and Minorities, Females, Veterans, and Disabled persons are encouraged to apply\. For further information, please click here to view the EEO Is The Law poster\.
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